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Overview

Payout reconciliation is a core feature of DealerClear, designed to help you seamlessly match and reconcile payouts from e-commerce platforms and payment gateways with your dealership's internal records. This process ensures accurate financial reporting and reduces the time spent on manual reconciliation.

What is Payout Reconciliation?​

Payout reconciliation involves comparing the deposits and transactions from external sources (e.g., eBay, PayPal, Amazon) with your dealership's invoices and ledger records. This process helps you:

  • Identify unmatched or missing transactions.
  • Reconcile fees and adjustments.
  • Ensure accurate payout tracking and reporting.
  • Maintain transparency in financial records.

Key Features of Payout Reconciliation​

  • Automated Data Import
    Pull payout details directly from supported platforms via API integration.

  • Customizable Matching Logic
    Define rules to match payouts to invoices based on order number, control number, or other custom criteria.

  • Workspace Reconciliation
    Use the sandbox-like workspace to experiment with reconciliation scenarios before committing changes.

  • Real-Time Updates
    Reconciliations are updated live, with team collaboration features to prevent conflicts.

  • Audit Trail
    Track changes and maintain a history of reconciled payouts for future reference.

Workflow Overview​

Here’s how the payout reconciliation process works in DealerClear:

  1. Fetch Payout Data
    Import payouts automatically from integrated platforms or upload them manually.

  2. Match Transactions
    DealerClear attempts to match payouts to invoices using your custom logic. Unmatched transactions are flagged for review.

  3. Reconcile Differences
    Adjust fees, split transactions, or attribute missing details in the workspace.

  4. Finalize Reconciliation
    Confirm and post reconciled entries to your ledger.

  5. Generate Reports
    Create detailed reports to monitor reconciliation progress and identify trends.

Common Scenarios​

Here are a few examples of how payout reconciliation is applied:

  • eBay Reconciliation
    Match eBay payouts to parts invoices using the order number. Handle adjustments like shipping costs and refunds seamlessly.

  • PayPal Reconciliation
    Resolve missing order numbers by looking up transactions directly within DealerClear.

  • Amazon Payouts
    Automatically attribute fees and split bulk payouts to match your invoices.

Best Practices​

  • Set Up Custom Matching Rules
    Tailor matching logic to fit your dealership's specific requirements.

  • Use the Workspace for Testing
    Run multiple reconciliation tests before finalizing results to ensure accuracy.

  • Leverage Automation
    Enable automatic reconciliation for transactions that follow consistent patterns.

  • Collaborate with Your Team
    Use the chat and notification features to streamline communication during the reconciliation process.

Learn More​

Explore detailed guides and related topics:

Need Help?​

If you have questions or run into issues, check out our FAQs or reach out to support at support@dealerclear.com.

Next: Starting Your First Payout Reconciliation →